The officer starts from a previous act, adapts it and checks references and forms by hand. Formal errors often surface only at signature.
IntelliPA
The work IntelliPA does every day in the organisation's offices: acts, regulations, colleagues' questions and compliance registers.
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Determinations and resolutions ready to sign
From a blank page to a draft set on the organisation’s template.
Draft ready for reviewthe RUP reviews and signs instead of starting from scratch
IntelliPA prepares the draft on the organisation’s template with its legal references. Before the RUP (the officer responsible for the procedure) signs, the Reviewer reads it again and proposes corrections.
What it is
Determinations, resolutions, tender specifications, technical specifications and invitation letters follow the organisation’s template, the public contracts code and ANAC acts.
References
Legislative Decree 36/2023 (Italian public contracts code); ANAC acts; the organisation’s templates and rules.
What IntelliPA surfaces
draft on the organisation’s templatereferences to the contracts codecorrections proposed by the Reviewer
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Regulations and ANAC acts for every office
An answer with its source instead of a search through portals and binders.
Five officesthe organisation licenses the ones it needs
The operator searches legal portals, regulations and past resolutions, often by asking a colleague.
IntelliPA answers with the precise reference. ANAC’s official acts on public contracts (standard tender documents, resolutions, notices) are quoted verbatim with their source. Deferred obligations appear with their current status. For Tax, no automatic tax decisions.
What it is
Tenders and Contracts, Records, Civil Registry, Tax and Urban Planning each have their own templates, review rules and laws.
References
Legislative Decree 36/2023 and ANAC acts; Presidential Decree 445/2000 and the Digital Administration Code for Records; Presidential Decree 223/1989 and Law 1228/1954 for the Civil Registry; Law 212/2000 for Tax; Presidential Decree 380/2001 for Urban Planning; TUEL and Law 241/1990 for all.
What IntelliPA surfaces
article of the regulationrelevant past resolutionsverbatim ANAC act with its sourcedeferred obligations with their status
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Internal assistant for staff
Questions on procedures, forms and regulations, answered from the organisation’s documents.
Source citedin every answer from the assistant
Questions go to experienced colleagues, internal emails or manual searches. New staff take weeks to find their way.
The assistant answers from the organisation’s documents and cites the source. It also finds decisions in the decision register, each visible only to the office it belongs to.
What it is
Many everyday questions are answered in the organisation’s documents: which form to use, how a procedure applies, what a regulation says.
References
The organisation’s documents, regulations and decision register, indexed on site.
What IntelliPA surfaces
internal procedureform to useapplicable regulationoffice decision cited
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GDPR, NIS2 and AI Act registers at work
Obligations handled on the same documents already indexed for the acts.
24 hoursfor the early warning of a significant NIS2 incident, 72 hours for the notification
Registers in spreadsheets, DPIAs in separate documents, notification procedures written once and then forgotten.
An access request follows a guided process up to the reply letter, within the one-month term. A DPIA gets a second person’s opinion. A NIS2 incident follows the 24/72h workflow. For a new AI system the AI proposes the risk class, a person confirms it and the FRIA starts from there.
What it is
Every public body keeps a record of processing and answers data subject requests. Some fall under NIS2. Those using AI systems need to know which ones are high risk.
References
Regulation (EU) 2016/679 (GDPR), Arts. 12, 15-22, 30 and 35; Legislative Decree 138/2024 (NIS2); Regulation (EU) 2024/1689 (AI Act), Arts. 26 and 27.
What IntelliPA surfaces
data subject request with its termDPIA with a second opinionNIS2 24/72h notificationFRIA from the AI inventory
Offices, models and knowledge base are agreed on your case. The signature stays with the RUP or the manager.